| |
INFORMATION
Home
About
Misfits
Bylaws
Contacts
Forms
Meeting Minutes
Officer
Descriptions
Volunteer
Opportunities
ELECTION INFO
Candidates
Election
Rules
EVENTS
Calendar
CONvergence
Geek Prom
GOT
Edutainment
(Geeks on the Town)
Room
Parties
Scavenger Hunt
Trivia Challenge
Writing Contest
PROGRAMS
In the
Schools
Project
Giving
CLUBS
Club Expectations
Crafty Geek
Gaming
Geek Physique
Geeks
Read
Read Book / See Movie
XTRA
Fund Raising
Links
Local
Authors
Photo Gallery
Professor Misfittle
Views
|
|
MISFITS
Working Meeting Minutes
Tuesday, August 23rd, 2005 - 7:00
PM
Location - MISFITS Office, St. Paul, MN
In Attendance:
Officers - Jodie, Peter, Matt, Erica, Thomas
Board - Pat
Also Attending - Dave B.
Event Post-mortems
- Ice Cream Social:
Jodie compiled a written report. The grand total spent
(minus Amada's contribution) was $106.58. It was recommended
that next year we try to move the social around the Fringe
Festival. Post cards were also recommended for next year.
The weather was great and the crowd was good. It was
recommended to consider a new location for next year, as we
are outgrowing the Roadkill's space (spilling into
neighbor's yard.) We were fortunate to get permission to use
that additional space but it may not always be available in
the future. Maybe have the event at a Pavilion (more new
members might also attend if the event is in a public
space.) Total headcount was 52 people. Dry ice usage needs
to be perfected as well.
- Game Day at the Source:
Peter gave this report. We got three new names on the
MISFITS sign up list. Chad, our contact at the Source,
invited us back another time. Total headcount was about
seven to twelve people, with people coming and going. Matt
recommended the event happen on a quarterly basis. Tony
created a great DVD for the event. Suction cups were
recommended for the window to display the MISFITS banner.
The hours of operation (2 to 7 PM) were good. A variety of
games were played.
Club/Program Reports
- Read the Book / See the
Movie - Jodie will send message to Tim about
rescheduling for November 18th (conflict week prior with
OmegaCon).
- Crafty Geek - Jodie
sent invites to people via email. Erica tried contacting
Crafty Planet twice. Possible dates for meeting are: Sept.
11 or the 18th. Erica will go there tomorrow (Wed.) in
person.
- Writers Club - No
updates.
- Geek Physique -
Club has been approved. Weeknights are better - Matt will
write web blurb. First meeting will be the first weeknight
after first frost (aka early October). Jodie will create
email address for club. Diabegeek has met once so far (in
August) - met at Gingko's, Tim will change meeting night
and/or location because it was the same night as open
mike/music night. Three people there and two were not
current misfits members. Future diabegeek meetings planned.
- In the Schools -
request increased from 5 K to 6,1 K. Wanted two more
authors. Erica recommended possibly reallocating funds to
get more author visits rather than $100.
- Happy Holidays -
Deadline is two weeks before scavenger hunt for names. Ish
and Jeremy suggested proceeds from scavenger hunt go to HH.
Also, take donations at that time. Promotion - Website and
email out on Chris's list. Selection committee will be Ish,
Jeremy, and Erica. Left up to choice of person if they want
to be anonymous. Most people at meeting felt it should stay
anonymous. Donation jars at movie night and at November con-comm
(6th).
- Room party announcement
- all room party proposals must be submitted. Eric
Kassel, Jeremy did Anime Detour, Dave Kingsley, Emily
Stewart, etc - what budget they are looking for, their plan,
theme, food, who is helping, how many nights, what hours
keeping, what they are expecting from officers, misfits
doesn't pay for alcohol. Only nights for room party being
held, does misfits pay for one 'ghost' person. Jodie is
making form and webpage. Mailed to office, attn: room
parties. Peter will send out email to board and people who
have hosted in past.
- GOT Edutainment:
- Valleyfair - Thomas is
hosting. Coupons have been given to him. Sunday - 10 AM, 1
PM lunch, geek shirts.
- Renfest day - 17th of
September. Erica will meet people at opening gate at 9 AM.
Meeting at 11 AM and Vilification Tennis. 2nd to last
weekend - busiest weekend.
- Corn Maze - Tim is
voluntold to host event. Waiting on Tim to pick day.
- Survey results - game day
and movie events (put on website). we got 22 surveys.
- Tenative schedule:
December - Dayton's floor and dinner and Holidazzle. January
- Burlesque show. February - Snow Tubing. Need someone to
head up all three if possible.
- Waterpark day in June at
Wild Mountain.
- Chinese New Year Party -
Tentative for February 11th. Peter will follow up with Ish
regarding this - tentative budget is $750.
- Rex movie nights -
no updates - we need hotel confirmation from Ish - Erica
will ask him. Eric sent Jodie a graphic to use on a
postcard. Jodie will design the postcard.
- Scavenger hunt -
Only shipside is open on 22nd. Possible move to the 29th -
hotel needs to be consulted. Or move to Sunday the 23rd.
Peter will email Ish for options. Peter needs volunteers -
Jodie is volunteering, so is Erica. We need ten judges.
- Staff party - Peter
will call Elsie's. Banquet room costs, groups, potluck vs.
their food, we will ask on Thursday or earlier regarding 5th
vs. 6th.
- Jodie emailed Kevin McColl
regarding the club Tech MISFITS. The current status
of the club is defunct. We are looking for someone to head
this club up and begin anew.
Budget
- Budget Update - Thomas
handed out the preliminary budget for next year. The
officers reviewed modifications and approved the increased
budget for the In the Schools program. A special thank you
to Thomas for all the hard work he put into this upcoming
year's budget.
Action Items
- Peter will contact Chad to
see if we can schedule the next gaming day the first week in
December.
- Peter will contact Elsie's
and get pricing information. Also - what food can we bring
vs. buy.
- Officers should think of
things that are capital expenditures for next year.
- Erica handle promotion for
Happy Holidays (email out, etc.) Or she can delegate this to
Jeremy or Ish, who are both on this committee.
- Matt will write a Geek
Physique blurb and get it to Jodie.
- Matt will contact Dave
Kingsley to see if there are any membership lists (aka
attendance sheets) out there from last year's meetings (and
first half of this year).
- Matt and Peter will work
on attendance / membership lists in time for November Con-Comm
- Jodie will design a
postcard for Rex Movie Night.
- Peter will ask Ish about
getting a space for February 11th for Chinese New Year
party.
- Jodie will create a new
membership form based on the template (with modifications)
found for an out of date form. She will also look into an
electronic form that can be filled out online.
- Judges (a total of ten)
are needed for the scavenger hunt.
- Peter will talk to Ish
about getting the hotel on either the 23rd or the 29th
instead of the 22nd, as only Shipside is available for
space.
- Jodie will create a geek
physique email address which will be delivered to Matt.
- Erica will follow up with
Crafty Planet regarding using some of their space.
Suggestions
- Jodie wants four postcards
out a year for various events. The benefits of emails versus
postcards were discussed. Quarterly postcards and monthly
emails were decided upon.
- Nexus Point - Peter wants
electronic version. Spoke to Chris about it. He has some and
he will dig them up.
- Pat suggested that "in"
bins be remade in office.
- Writing Contest FAQ and
future agenda item.
|
|
