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Tuesday, September 27rd, 2005 - 7:00 PM
Location - MISFITS Office, St. Paul, MN

In Attendance:
Officers - Jodie, Peter, Matt, Erica

Event Post Mortems

• Valleyfair - We had about six people at Valleyfair, same as last year. Suggestion was made to perhaps alternate Valleyfair with State Fair each year, making it a bi-annual event.
• Renfest Day - We had 6 people also (not counting festies that were there). It was recommended to have a Renfest Day again next year.

Clubs Updates

• Crafty Geek - 10 people at first meeting, big success, room was full. The attendance included two people that have attended CVG but never have attended a MISFITS event before. The contact information for the new faces was not captured. Suggested that their information is captured next time to be added to the membership list. Crafty Planet was a good space, people are able to bring treats in. People bought stuff from the store, which made the store happy. Next meeting is Sunday, October 30th, at 1-3 PM at Crafty Planet.
• Geek Physique - Matt wrote a web blurb, which Jodie put on the website. Lake Como was chosen as the place for the first meeting on October 11th. The meeting will be rain or shine. It there is heavy rain; we will meet in the coffee shop by the lake. If it is not raining, we will still meet by the coffee shop, just outside it. It was suggested that Geek Physique partner with the Gutter Geeks for a bowling event.
• Diabegeek - No new updates but Tim has meetings and a field trip scheduled. The information is on the website.
• Read Book / See Movie - Jodie said there was a good crowd last time. The monthly announcement reminder was sent out late. There was some concern from the club membership about the details of what is going on. It was suggested that the email announcement be made the week before. Jodie recommended (and Peter seconded) the creation of a sub-head for this group. Jodie will request the club membership list from Tim in order to create a new google group for backup purposes. Peter suggested one of the Richards' as a sub-head.
• Writer's Group - No updates. October 20th is supposed to be the next meeting. Peter will attend to try to ascertain the status of club because of no updates or representation at working meetings.
• Tech Misfits (looking for new group leader) - Decision was made to rest the club for six months. We will revisit later to see if anyone is interested in heading this club.
• Book Club - The officers voted on the book club and it passed. It had already been pre-approved by the Board years ago. Jody Wurl is set to be the club head. Alicia LaMunion is the sub-head. The title proposed for the club is "Geeks Read." Other names suggested by the officers included "GeekReads," "The Literate Geek," "Please Don't Take My Lunch Money," and "Come Beat Me Up." The first informational meeting will be Thursday, October 13th at Jody Wurls house. President Jodie will put set up a club address and create a blurb on the main page.

Program Updates

• In the Schools - Thomas and Jodie are heads of this. Windy forwarded some contact information to the officers (Washington Tech Magnet School), who forwarded it to Erin for contact. Jodie read out an email that Erin wrote. Erin mentioned that she is working a raptors program and a robotics program at Battle Creek Elementary and American Indian Cultural School. Erica recommended a nomination process for the website to suggested additional schools to have events at. Matt suggested University Avenue Elementary School in Blaine (his alma mater). Erin is also working on Jeremy's request for his nephew's school in Minneapolis. She has also been working with Jody Wurl about demonstrations in libraries, which will happen after January 1st, due to internal guidelines for Hennepin County (moratorium in effect on presentations apparently).
• Happy Holidays - Erica had a meeting with some of the Board. One family has been nominated so far. She has put a blurb online and on the MNSF Livejournal Community. Peter will nominate a second family. Deadline for nominations is still October 22nd

Room Party

• Misfittle Lab Construction still needs a project manager. Matt suggested either Dave B. and/or Emily S. We need concept art from Chris Jones. Jodie is happy to help out but is not taking lead. Plan is to ambush Mr. Jones at OmegaCon for sketches.
• Jodie was assigned web page guidelines and a form creation at the last meeting. Jodie is continuing to work on this and will have another update at the October meeting.

Budget

• Thomas was not present at this meeting. He presented a preliminary budget update to us at the last meeting that looked good. He asked, at the last meeting, that officers come up with things for capital expenditures. Capital Expenditures suggested included: business cards were suggested with the MISFITS logo, website URL, and other information. Erica is going to print up business cards for the officers. Peter mentioned that he would like a new banner that is cloth and will be the same size as the façade measuring the width of a standard cabana room at the Sheraton Bloomington. We would also like a smaller banner for other things, including Game Day at the Source and to hang outside doors at traveling room parties at other conventions. Letterhead for MISFITS was also suggested.

Events Updates

• Corn Maze - will be on Sunday, October 16th, 2005 at Sever's Corn Maze. Tim Wick is the lead on this. It appears well organized. Jodie has a blurb up on the website with coupon information.
• Scavenger Hunt - this event has been tabled until next spring. After the meeting, it was learned that the Sheraton is open either October 23rd or 29th. However, it was not communicated whether any space outside of Shipside was open. It was felt Shipside was too small a space to have the judging of the items and reception. It is doubtful that this event could be ready to go in under 20 days for an October date.
• Staff Appreciation Party - This will be at Elsie's bowling alley on November 5th. The start time is 2 PM. Peter will contact Elsie's to confirm and reserve space. We cannot bring outside food into the alley. The invite list has been created based on volunteer hours and staff members from last year. Invites need to be sent out by October 10th. R.S.V.P. is required for the event by October 24th. We will have light appetizers available and MISFITS will pay for two games of bowling. Additional food or drink is available from Elsie's but must be purchased by invitees.
• Mystery Movie Night - This event will be November 19th. Erica will email Eric an invite to the Oct. 25th working meeting. Peter will invite John. Jodie is working on designing a postcard for the event. The budget for the event is $600.00. The Rex Boys are pursuing rights packages for the evening and will make a final decision about food for the event. We have coordinated with Mike Lee and CVG programming to have the event the same day as the programming brainstorm meeting (which will take place earlier in the day.) Tailgating movie theatre day next summer and/or drive in theatre.

Farther Out (Calendar Review)

• Dec: Daytons Floor/Dinner/Holidazzle (date/leader?) Erica is leader and will talk to Emily to help with this. (President Note: I find it humorous how everyone still calls this the "Dayton's" display rather than the Marshall Field's display or soon to be Macy's display - Jodie)
• Jan: Game Day at the Source- January 21st. Peter will confirm.
• Jan: Burlesque Show (date/location needed) Windy is voluntold as co-head of GOT Edutainment.
• Feb: Snow Tubing (location/weekend/leader?) Windy's suggestion?
• Feb: Chinese New Year (set for February 11th)
• Jun: Wild Mountain - Saturday, June 17th.

Other Items:

• Jodie is working on a new membership form and online submission process. She gave us a sample form, which the officers present reviewed. We decided to add check boxes indicating club/program/volunteer interest.
• Matt will send out an email to Chris to be passed along to a larger membership list (announcements.)
• An event backup plan was created in case the officer in charge is unable to make an event at the last minute. The first step is to send a "HELP" email to the officers. Then, if there is no response, to the Board. The phone should be used, messages, left, and you should call someone until you get a live person to communicate with.
• Matt emailed David Kingsley to get old attendance lists. David is working on it and looking for information. If nothing surfaces, we will go with the data we have and, if in doubt, give people the benefit of the doubt for voting purposes. Matt and Peter will need to sit with someone from the registration department to generate a full list. Sometime in November we will compile everything and come up with a voting list. The January concomm meeting is 22nd.

Action Items

• Matt will look for invite list for Staff Appreciation Party.
• Peter will contact Elsie's to confirm reservation for 11/05.
• Peter will contact Chad at the Source and cement the 1/21/06 date for our next Game Day @ the Source.
• Matt will email Chris a list of news items.
• Erica will touch base with Emily about coordinating a Holidazzle / Dayton's event.
• Matt will print out emails of Board members who are running for office again and put them (along with Jodie's confirmation) in the MISFITS office.

Suggestions

• In lieu of Wild Mountain or in addition to, we could also go to an indoor water park. There is one in Brooklyn Park that was recommended, there is also the community center in Shoreview. This way the water park idea could be done during the long Minnesota winter.
• It would be fun to have a movie night next summer - perhaps rent out a theatre for a whole day's worth of movies and 'tailgate' in the parking lot. Alternatively, we could organize a double or triple feature out to a drive in.

Revised: 10.05.2005
 

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