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MISFITS
Working Meeting Minutes
Tuesday, October 25, 2005 - 7:00
PM
Location - MISFITS Office, St. Paul, MN
In Attendance:
Officers -
Peter, Matt, Erica, Jodie, Thomas
Board - Ishmael
Guests - Sarah, Carrie
Event Post Mortems
- Corn Maze - Small
turnout. Tim, Jen Manna, the Beardshears, and Tim's day care
provider (Angie) and her family were there. Tim had some
requests for more information from individuals but that was
the turnout. Those who were there had a good time and should
there be a desire to have such an event again next year, Tim
would be happy to organize it. Jodie and Erica recommended
this and/or an apple orchard.
Club Updates
- Crafty Geek:
Next meeting is this Sunday. Jodie is getting a bin for
a swap bin. Reminder - daylights savings time. Erica is
thinking about organizing a holiday cookie making event
at her house/exchange/cookie decorations. Diabegeek
group is not invited. : P
- Geek Physique -
Matt and Jodie walked around Lake Como. Two other people
were there but were invisible. They walked around the
lake in the other direction. Next time, post walking
direction online. Then we went to Subway for healthy
food, went back to Matt's place and watched "The Biggest
Loser." We brainstormed a list of ideas. We need MISFITS
/ CONvergence hoodies. Next event not yet scheduled.
- Diabegeek -
Peter requested that the name be changed. Too hard and
weird to pronounce. Three people made it to the diabetic
expo in October. The group is still small but hopefully
will grow over time (hopefully not from new diabetic
diagnoses.) Tim needs to check about moving our November
meeting to the second Wed. because Tim has an OmegaCon
meeting on the first Wednesday. He will check on that
and update the officers.
- Read the Book / See
the Movie - 12 people at last meeting, picks were
made for the next year. The next book is Motorcycle
Diaries.
- Geek Reads! (The
Book Club) - 9 people at the meeting. Jodie
commended Jody and Alicia for how they ran the meeting.
The meetings are the first Tuesday of every month. First
book is available online. Books picked via a voting
method - nominations given out. People vote on the
nominations. Cycle of three choices. Spoiler policy - if
you are there, things will be discussed. If you hadn't
read the book, you are welcome but there is not spoiler
protection.
- Writer's Group
- Peter had a complaint. One of Peter's co-workers was
trying to get information on the club and Jim hadn't
responded to at least three emails. Jodie will follow up
with the email box to ensure that those who expressed an
interest will be contacted. Jodie hasn't gotten any
information about the writers group. Jim needs a
sub-head picked and a turn-around time of 72 hours for
all emails. We need to add that to the club
expectations.
- Club Expectations
- we need to have a representative here at least 25%
of the time (three working meetings a year) doesn't have
to be a head or sub head - but at least a member. Also,
Jodie and Matt need monthly updates for websites and to
know that the club is still alive.
Program Updates
- In the Schools
- Erica suggested Battle Creek Middle Schools in
addition to the elementary schools. She will follow
up with Emily/Erin. Erin emailed a report - 3
reptiles, 3 robotics, and 1 NASA scheduled out.
There is a new person presenting Raptor stuff
because the usual person is out on maternity leave.
- Happy Holidays
- Two submissions. The committee decided on a
selection of an individual/family. The
individual/family hasn't been contacted. Peter
suggested a Target gift card as you can get food and
other things there. Ishmael suggested a new, second
person as back up.
Events
Updates
- Room
Parties - Jodie has a draft of a room party
request form that covers everything we have been
working on. We still need to draft guidelines.
Matt suggested two additional lines (estimated
attendance at convention and scope of the
convention (topics.)) Ishmael suggested that
Jodie checks with Bridget, current party's head
for guidelines and liability waiver. Dave
Benhart is going to head up the Misfittle Lab.
Jodie is the officer liaison to work with Dave
(Peter, Matt, Erica have expressed interest in
helping as well.) Plan is to still hit Chris
Jones up at Omegacon to come up with some
sketches. Budget for Dave's party is about
$1000.00. Lab coats with embroidery suggested.
- Staff
Appreciation Party - November 5th. Jodie has
gotten good feedback about the eVite system.
Peter will call Elsie's and reserve space and
order appetizers. Peter vetoed awards. Note for
next year - Volunteer Event (an hour or more)
and Staff Recognition at Summer Picnic with
tangible items (mugs/t-shirts/etc).
- Mystery
Movie Night - Rex boys not at meeting. Jodie
will call Eric, Jodie is designing post card.
Jodie will share info with Chris and make a
flyer for Scrimshaw and we can use the flyer at
Con-Comm as well. Jodie will contact Tonya for
volunteer help.
- Dayton's
- Emily is interested in heading this event.
Erica will contact her and Emily can decide a
date that works for her if she is interested in
stepping up. Erica agreed to help back up the
event.
- Gaming at
The Source - we just need a few weeks
notice. Our next game day will be in January.
- Windy is
organizing the burlesque show. She is
also organizing a snow tubing event, it
is recommended that they are separate events ;o)
Ish recommended we contact her to firm up dates
as soon as possible.
- Chinese New
Year - Cancelled unless a volunteer wants to
head this up. Officers not interested in
planning this at this time.
- Trivia
Contest - April 1st.
- Scavenger
Hunt - Should be in May. We are requesting
Plaza 5 and 6 on a Saturday. Ishmael will check.
Peter is point for this.
- Homecoming
vs. Geek Prom - alternate years.
- Grand Rios
Indoor Waterpark Visit - sometime in March
- Movie for
Summer - Jodie will ask Melissa about
fronting for MISFITS for Plymouth Main theatre
to rent to show some films.
Budget
- No budget
requests for the last two months. Six months
deadline to turn in request from date of
event with receipts. Reviewed capital
expenditures.
Other
-
Membership forms - Jodie handed out
a great membership form for final review
and it will go online as well.
-
Membership List - We need to go
through Windy to get two copies of
database from Andy. Matt will email
Windy to get two copies of database, one
of which will go to Peter. Matt and
Peter will review database in November
at Matt's house to determine voter
eligibility for January ConComm.
- Jodie
will contact Chris with some event/club
blurbs for inclusion in the PR2 ASAP.
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