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MISFITS
Working Meeting Minutes
Thursday, March 23, 2006 - 7:00
PM
Location - MISFITS Office, St. Paul, MN
In Attendance:
Officers -
Jodie,
Peter, Matt, Thomas, Erica
Board Member -
Perrin
Guests - Dave B., Erin L., Dave K.
Post Mortems
- Mars Con room party
- Was a success. Dean Hagland loved our Tame Shrews. Had
problems with getting the TV to work with our DVD player.
There was a miscommunication with MarsCon/hotel regarding
the TV Set. Dave was able to borrow a co-ax cable. Note:
keep in mind, if you are using a hotel TV to consider what
to use with the TV. Shifts were covered well. Theme was
great. We need a toaster oven and blender. We stayed on
budget for Mars Con.
- Game Day at the Source
- Jeremy was unable to attend (due to illness). Nonetheless,
it was a success. At least ten people were there. Peter took
pictures, which Jodie will post on the website. Many took
flyers, some were left at the store for later, and we went
to TGI Fridays afterwards. Keep in mind - next time anyone
can run the event and it requires a form to fill out which
is at the Source.
- Office Reorganization
- Peter and Thomas have started the office reorganization
and it is well underway. Shelves were put in and stuff
reordered. The officers communicated the organization to the
board through both the minutes and at least three board
members knew. Peter stated that "The office will not be a
dumping ground any more and any donations must be cleared
through me."
- Mailbox Key - The
officers need access to the mailbox when Pat is out of town.
Perrin will bring this issue to the board for resolvement.
Matt recommended that someone from the officers have a
permanent key as well.
Budget
- Budget Update from
Thomas - We have a budget. Thomas received about
$600.00 from Matt for hoodies sold at Concom and paid
out $1600 for the hoodie order. We have already sold 1/3
of the hoodie order. Hopefully more will be sold at the
Trivia Contest.
Club Updates
- Geek Physique/Diabegeek
- No updates at this time. Nothing has been
scheduled recently from Tim or John. Please email
any updates directly to Jodie to make sure they make
the website.
- Book/Movie Club
- Last event was Jaws. 9 attendees. New attendees -
Guy and Ginger. It was decided to move the
book/movie list to google. We need to bring in a
second head (like George) since Tim has been
travelling lately. Jodie will contact Tim for follow
up.
- Geeks Read!
- Next book is Callahan Touch. After that is Wicked.
Then Connecticut Yankee In King Arthur's Court.
There were eight attendees. The new club is off to a
great and healthy start.
- Crafty Geek
- March's event was cancelled. We lost the time slot
to a paid class. April's meeting will be the 9th
from 2:30 to 4:30. Crafty Planet is still a good
place to hold the meetings. Matt suggested the
Roseville Public Library meeting room as an
alternative.
- Writer's Group
- Jodie and Peter performed an unannounced drop in
last Thursday. No one was here. Jim still has a set
of keys. We have gotten multiple requests about the
writer's group. We will start calling Jim - email
doesn't seem to work. There needs to be a second
co-head. Erica will call Jim.
Program Updates
- GOT
Edutainment - OmniFest 2006 - This is on the
weekend of the 8th and 9th of April. Cosmic
Voyage - 3:00 PM on each day. We could do a
science museum trip all day on the 8th. We will
meet at 12:00 and 2:30 PM. Jodie will put a
blurb on the website.
- In the
Schools - Erin passed out a sheet about what
has happened this year. So far, 975 students
have been served. Erin brought to light some
communication breakdowns between teachers, the
raptor center, Thomas, and Erin. It is requested
that Emily update the officers with information
about the authors. Perrin suggested a SASE to
help with some of the challenges.
- Happy
Holidays - Erica gave the gifts to the
recipient, which closes out the 2005 program.
Next year, we will look for many submissions and
a wider candidate pool. Perrin clarified that
the Board is looking for it to be considered
each year as opposed to "we have to do it." The
officers were in agreement that, if we don't get
a worthy submission next year, that we will not
hold the program and reallocate funds to another
area or make a donation to a charity.
- Writing
Contest - Jodie mentioned that the money
comes out of the MISFITS budget. Chris thought
printing costs would be about $400 through
Skyline Graphics Printing for the chap books. We
have three submissions already. We need to
decide, within the budget, what the prize
amounts would be. The Scott Imes award will be
local. Thomas said we have $750 for Mark Time
and $1,000 for the writing contest.
Events
Updates
- Trivia
Contest - We are looking for
contestants. Everything is on schedule
according to Perrin. We will be selling
hoodies and DVDs. Matt and Erica are manning
the booth. We have a metal cash box
upstairs. Thomas will bring money for the
box (or, if he forgets, will be running to
an ATM ASAP the day of). We will have a cash
bar as well, so we will be unable to sell
soda. Tim needs a list of things for MISFITS
events to work in throughout the evening.
Jodie will get him a list of events.
-
Scavenger Hunt - May 6th Saturday -
Starts at 11:00 AM. We have volunteers for
judges. We need teams for entering ($20.00
entry fee per team). We will have forms at
the trivia contest. There will not be an
afterparty but we will have social games in
the Verandas.
Room
Parties
-
Minicon room party - expanded to two
days. Erica is heading up Friday night
and Saturday is Matt's. Our theme is
Mini-Misfittle laboratories in Space.
Each night will feature a different
flavour of video programming. Erica will
video program for Friday night and Matt
will program for Saturday night. Budget
for the weekend is $350.00. Dave K and
Dave B are volunteering. Dave B will be
providing various prop decorations for
the room. Erica will be hanging up
fabrics and we will have lab coats.
-
OddCon - Mike Lee and Alicia want to
throw a party. We are thinking about
$250.00, which would leave $600 for
other cons before October. The officers
approved the request, contingent on
receiving a form from Mike and Alisha
(and assuming no other party submissions
are received - if that is the case, the
officers will vote as to which party to
fund.)
-
CONvergence Standing Sets - Dave has
ordered labcoats (eight for the room).
Hopefully we will get them before
Minicon (for use at Minicon to designate
who is working the room at the time.)
Chris designed a logo for us to use. We
spent $172 for embroidered lab coats.
Dave spent about $250 so far. We have
glow in the dark paint and other paints
including magnetic paints. We also have
a robotic arm, which Dave demonstrated.
We have a Jacob's ladder planned
(hopefully.) Matt suggested getting one
of those glowing electric balls from
Spencer's as well.
Other
-
Board/Officer Meeting - It
was suggested at the Board meeting
as having the next working meeting
as a board/officer meeting (next
month in April.) The board needs to
commit to this and notify the
officers about it through email.
Amongst the things for discussion
include election reform (minor
changes suggested through feedback
from this year's judges.)
-
Retreat planning - Matt will
remind Ishmael to reserve the room.
Ishmael has stated that we will be
on the 20th floor instead. The
officers will decide, via email,
what food and entertainment we want
for the weekend.
-
CONvergence Closing Ceremony
- Matt suggested a closing ceremony
skit based on
TOP SECRET. Most officers
were in favor of proceeding,
although a formal vote was not
taken.
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