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MISFITS
Working Meeting Minutes
Thursday, June 22, 2006 - 7:00
PM
Location - MISFITS Office, St. Paul, MN
In Attendance:
Officers -
Matt, Jodie, Erica, Thomas, Dave (officer-elect)
Board Members -
Chris
Guests - Dave K., Emily S.
Post Mortems
- Annual Picnic - We
bought too much food. There were between 50 and 60 people.
Emily suggested that it start later in the afternoon. Bocce
ball was fun. Erica recommended buying 88 hamburgers instead
of 150. Matt was disappointed that he was not told that the
lock at the office was switched out and he spent about an
hour waiting at the office before spending an additional 43
dollars at Rainbow on supplies that were locked away in the
office. We can review the pictures to see who was there and
not. Emily suggested that we get contact information for Ed
directly.
Club Updates
- Geek
Physique/Diabegeek - I've been unable to make the
last few weeks. I have three other people who have
agreed to be the contact when I am not available for a
walk, they have been unavailable as well. I'm trying to
develop a larger pool of responsible people as I am well
aware that a weekly event is something that cannot be
attended every time. On average, we are getting four
people a week. Which is a good beginning draw.
Suggestion - Tim learn how to add a community to Live
Journal in MNSF. There's no monthly event for June,
given time constraints, but there is interest in a rock
climbing outing, which he will try to schedule for July.
Jodie created a google group that we can use, and it
will be the best way to communicate weather emergencies
to interested parties.
- 6/28 Mississippi
River
- 7/05 Bloomington
Sheraton
- 7/12 Lake Calhoun
- 7/19 Battle Creek
- 7/26 Lake Nokomis
- Monthly Event -
rock climbing in July or August.
- Book/Movie Club
(31 people on Google group) - It's going just fine.
Transition to google groups went off without a hitch
and George and Sarah are co-heads. There were about
ten people there.
- 6/09 - Fog
of War
- 7/14 -
Jurassic Park
- Geeks Read!
(29 people on Google group) - There were three
people and they didn't like the book. Erin,
Alicia, and Ceitus. Eric Flint will pick the
next book at the July meeting.
- 6/06 -
Connecticut Yankee
- 7/08 -
1632 @ CVG in Dorian Grey Lounge @ 9:30
AM
- Crafty
Geek - (35 people on Google group) -
Next meeting will be determined at the
panel.
- No
June Meeting
- Panel
at CONvergence on Friday, July 7 @ 3:30
to 4:30 PM
-
Writers Group
-
Club expectations were posted on
10/03
-
Mentioned in meeting minutes monthly
over past year as well
-
Head removed via a joint vote of
officers and board members.
-
Jodie will set up a google group for
interested parties.
Budget Report
-
Thomas passed his audit. Through
April we are balanced and May is
done but not yet checked. We
found the missing five dollars
from the Trivia Contest. The odd
year income (2005 - 21,933.93.)
We are going to have to spend
more (about $32,000.00).
Insurance was paid for this year
and came in $300 under budget.
Annual picnic is only $51 over
budget. Other expenses that have
come in - more MISFITTLE Labs
stuff, Mars Con for two nights
(Dave K) and website paid.
Current balance - $39,586.45.
Program Updates
-
GOT Edutainment - No
update. Matt emailed Windy
to see if she would be
willing to coordinate a low
key visit to the State Fair
in August and a trip to
either Grand Rios Waterpark
or the Water Park across
from the Mall of America
sometime later this summer.
We will hear back from her
soon. Emily suggested a
MISFITS float in the State
Fair Parade. Jodie
recommended to table this
until after CVG. Matt
suggested a float might be a
good idea for 2007.
-
In the Schools -
Jodie has updated the
website with the number of
children served. It looks
really cool and you should
all check it out. 1625
children served thus far
this year.
-
Writing Contest -
Jodie contacted the winners.
We had six local winners
(one/third). Chris mentioned
the booklets were at the
printers. The judges will
meet for a post mortem
sometime after CONvergence
to review dates for
submission for next year
among other things. Jodie
will archive the entries on
CD and store in the office.
Jodie will mail out winning
certificates after CVG.
Events Updates
-
CONvergence Standing Set
-
Budget Update - $650
spent thus far.
-
Construction Update
- Fan wall has been
built. Operating
table. Emily will
buy a toaster oven
and a crock pot. 43"
shower rod. 64
gallon. Dave is
donating a laptop.
Showing educational
archives. Thomas
might put wireless
in room. Matt needs
to bring dvds (incl.
fan films for Rex).
Dave will bring a
chalkboard. Small
tables for science.
Shower curtains.
Emily is making a
sign.
-
CONvergence Room
Party
-
Sign up for
shifts (incl.
board members if
possible) -
Times - Set up
is Thursday -
Load in is 3 pm
on Thursday.
Jodie is
circulating a
time shift to
everyone. Keys -
Jodie, Thomas,
and Dave B. will
have keys.
Thursday night,
Jodie will give
her key to
Emily. Cooking -
Wednesday, July
5th. Salsa, taco
sauce, sour
cream, cheese,
jalapenos. Erica
and Dave will go
shopping at
Costco Wednesday
morning.
-
Room Party
Flyers (to be
distributed
around
convention) -
Matt will make
these and Chris
will give him
graphics to use.
-
Food acquisition
and set up (taco
bar and
SpagettiO's)
-
MISFITS Activity
Flyers (for
handout in room)
IDEA - how about
handing out a
"Free Ice Cream"
coupon (that
they can
exchange for a
sundae at the
Ice cream
Social?) It can
have the date/
time / location
of the event.
Jodie will do
that.
-
Scott Imes
Reception in the
Lit Lounge
-
Peter is
responsible
for party
trays (per
last month's
notes)
-
Jodie and
Erica are
making the
announcement
at opening
ceremonies
-
An
invitation
needs to be
sent to
Scott Imes's
Partner…Emily
will get
Margie's
email
address to
Jodie.
-
Jodie will
notify
judges and
all local
entrants
about the
reception
(per last
month's
notes.)
Jodification
-
CONvergence
Closing
Ceremony
Announcements
(Power
Point?) to
be reviewed
to the crowd
by Erica.
Jodie will
make the
power point.
-
MISFITS Ice
Cream Social
-
Date and
Time
need to
be
finalized
- August
12/13,
August
19/20
look at
local
parks.
Matt
will be
in
charge
of this
-
Roadkills
volunteered
to host
again -
Cherokee
park.
-
Matt
will
email
Jodie a
high res
picture
of the
Tardis
interior.
We need
to talk
to
mainstage
about
rehearsal
time.
Other
-
Picnic
Reimbursement
done.
-
Office
Keys
-
Fan
Films
DVD
to
John
Grams
-
Attendance
taker
for
this
weekend's
concom
-
CONvergence
Closing
Ceremony
Sketch
- Reminder to memorize lines
- Sort out who is bringing what props to the convention
- Matt is bringing blond wig and coat.
- Jodie is bringing power point
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