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MISFITS
Working Meeting Minutes
Thursday, November 30, 2006 - 7:00
PM
Location - MISFITS Office, St. Paul, MN
In Attendance:
MISFITS Coordinators -
Dave B., Matt, Jodie
Club Updates
- Geek Physique - (8
people on google group) Tim has been holding weekly walks.
It is unknown if any larger scale events or workshops are
planned. Walks are only announced in Tim’s LJ and not the
Geek Physique Google group. This situation needs to be
rectified.
- Book/Movie – (34
people on the google group) V for Vendetta was the
last selection, with three or four new people in attendance.
The schedule for the upcoming year has been posted to the
website. It was based off October’s decision-making meeting.
Tim has not been sending out messages to the Google group.
It is recommended that George start sending out messages
instead. There was talk at OmegaCon about moving the date
from the second Friday to the third Friday.
- Geeks Read – (39
people on the google group) Last meeting was Ender’s Game at
Dunn Bros. in Uptown. Reaction was mixed to the public
locale, with some members citing noise concerns. The next
book is Hogsfather and the meeting is next week.
Great job utilizing the Google Groups for this, Alicia.
- Crafty Geek – (42
people on the google group) Group on hiatus during December
given holiday schedule. We hope to have a January date
scheduled soon. Jodie will check with Erica to see if she
wants to remain a co-head. If not, she'll ask Ginger if she
would be interested.
- MISFITS of Gaming -
(13 people on the google group) No update at this time. This
Google Group is also not being used. The list went from 5 to
13 and needs to start being used at this time.
- Photography Club –
No new updates. Taking off agenda for next working meeting
unless we hear something.
- MISFITS General List
- (43 people on google group).
Budget Report
- Unavailable at this time
(Thomas unable to attend)
Post Mortems
- ConCom Org Change
Announcement – Some people had questions about details
(including request for uncontested elections this year) but
most people were supportive or indifferent. Suggested that
Secretary keep track of volunteer hours starting in 2007
with index cards (for voting purposes and for staff
appreciation party.)
- Coordinator Meal –
Met at Perkins in early November. Dave requested that all
coordinators make an effort to attend these types of
meetings in their entirety. Budget was expanded in most
categories.
Program Updates
- GOT Edutainment -
Body Worlds Cancelled due to lack of interest. Art museum
for February.
- In the Schools –
Dave is going to talk to Erin (see follow up items).
Events Updates
- Winter Event (Rex Movie
Night) – Scheduled for January 27th starting at 5 PM
social hour, 6 PM first movie (family friendly.) We will
announce at concom the preceding week and have flyers to
hand out at the concom. Free event, bring canned goods to
donate (put on postcard.) We need to know the theme for the
flyer. Postcards must be mailed by Saturday, January 7th.
- Winter Officer Retreat
– Scheduled for January 26th – January 28th. Matt might not
be able to make it on Friday.
- Spring Prom 2007 –
(update provided by Amada) Our theme is Springtime in
Venice, which is the theme of the Prom in the movie
Carrie. Romeo will design the flyers, postcards (we want
to mail out to Minnesotans and request labels from Concom,
pretty please), and tickets with numbers We will have
tickets available for MarsCON, we will have a ticket booth
for selling tickets at the conventions We will meet in
January to make the tickets and work on decoration ideas We
will hold an open meeting in February for anyone who wants
to join our committee. We will find volunteers to man the
ticket booth at all events in March, April and at the Prom
itself. April will be construction month for
decorations and photo backdrop. We will have photographers
and the ability to sell & print pictures at the Prom.
Tickets will cost $8 per person, $10 at the door per person.
There will be door prizes, a random king/queen drawing,
other awards ie. best dressed, worst dressed, best monster……
etc., Costco foods, munchy trays of stuff, 2 punch bowls and
punch and cups and napkins and small plates, a DJ, and a
bar. The set up will be similar to the last prom. We will
have web content in January and will contact Jodie to help
set that up and add an email address to forward to Amada. We
will open a PO box for a few months to handle post requests
(15 dollar cost), Amada will mail tickets and give checks to
Thomas bi-weekly, if that is cool. We will try and get in
the free “What’s happening” section of the newspaper and we
will place an add in City Pages and maybe Lavender,
depending upon costs.
- Decide dates for Summer
Picnic and Ice Cream Social (Thomas to reserve shelters)
Sat. June 9th – Picnic, Sunday June 10th 2nd choice.
Sat. July 28th – Ice Cream Social, 2nd choice Sun. July
29th.
Room Party Planning
- MarsCon - March
02-04 Dave K. (see takeaways)
- MiniCon - April
06-08 Start thinking of people to ask to throw MiniCon
party.
- Anime Detour -
March 23-25 (Lisa wanted to throw a party for us, given to
Peter from Dave B. and she wanted to work with Jeremy S. as
well.)
Other
- Picture Archive Project
– Peter (CD/DVDs in office)
- Election Committee
update – Mike Lee and Anton Petersen have been
approached and agreed to serve on the election. The third
judge hasn’t been chosen yet.
- Review date for next
meeting – December public meeting has been cancelled in
lieu of a special election meeting to be held among
coordinators not up for election and the election committee.
This will be scheduled at a later date and Dave will work on
scheduling this on the new calendar.
- Election blurbs and
bylaws - Pat should email Jodie the new bylaws for
inclusion on the website. All coordinators up for election
(Matt, Peter, Chris, Jeremy, Pat, and Ishmael) must write up
a brief description of their duties and a platform piece.
Deadline for election materials must be sent by Jodie by
December 21st.
Takeaways for Next
Time
- Dave B. will find out
what’s going on with In the Schools and put pressure on Erin
to start working on it.
- Matt will buy a recipe box
and index cards for keeping track of volunteer hours.
- Matt will give Dave B. all
the concom membership lists since he is up for election.
- Dave will, in turn, give
the lists to the election committee.
- Dave talk to Ish
confirming hotel for Trivia Contest, Geek Prom, Movie Night,
Officer Retreat.
- Peter will finalize MST3K
MarsCon Party Room with Dave K. and get room reservation in
ASAP.
- Peter will send a reminder
to club heads and cc’ misfit coordinators: Must use google
groups in addition to any other list you may maintain. You
must send a monthly report (without being prompted) about
when the group met, where met (for volunteer hour tracking
purposes – hosting an event), how many people, and what was
covered/done. Send to
coordinators@misfit.org
- Peter needs to solidify
Anime Detour reservation – deadline coming up.
- Peter will talk to Rex
boys about details about movie night.
- Thomas will call and
reserve shelters for Picnic and Ice Cream Social.
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