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Thursday, March 28, 2008
Location - MISFITS Office, St. Paul, MN

In Attendance:
MISFITS Coordinators - Matt, Dave, Jodie, Peter, Thomas

Post Mortems

• All-Regents Retreat – it turned out okay, the room was pretty good. Job descriptions could have been looked at more – we should do this at the next quarterly meeting. Q2 Regent meeting is ???
• MarsCon Room Party – Went well. Matt isn’t sure if he’ll do the party again next year, he’ll leave it open for others to run something if they want
• Minicon Room Party – Heard it was good. Emily will not be attending Minicon next year. Dave said there was pretty good traffic for the room. Warm body count for the convention was about 400 people. Parties were in the poolside cabanas. Projector equipment was returned properly.

Events

• Trivia Contest – Scheduled for Saturday, April 12th. Room issues are being worked out. Peter will have Dave added to the Trivia Contest yahoo group. Questions are nearly done, run through is Sunday afternoon, and prize packs will be getting together. Two teams are currently signed up. Looking for 8 or 9 teams.
• Scavenger Hunt – Postponed until October 4th, 2008. Peter will communicate to clubs that each should consider fielding a team. Dave will approach Ish to be introduced to the hotel as a MISFITS head. Looking to have electronic recycling at the event as well – Jodie is concerned about advertising it too far out.
• MISFITS Picnic – We will have gaming and let MISFITS of gaming know. We have the 14th and the 9th. Shelters reserved 11 AM – 7 PM. Peter and Dave will cook. Dave will make an announcement at concom about the correct date for the picnic. Our budget is $275.
• Writing Contest Update – Contest starts on Tuesday. Home school kids – the other half can go to a charter school or their local library. Jody and Jodie are going to work on developing an FAQ for the website. Maybe have a rule – no published writers for next year in the open category.
• GOT Edutainment – Spring Weeping Angel Cemetery Crawl is scheduled for Saturday, March 29th. Star Wars exhibit? If we sponsor Mayhew, it’s a GOT event. Dave’s gotten at least 30-40 people interested in the event.

Get Involved Meetings

• Q1 Post-Mortem – Uptown Dunn Bros. on Hennepin and 34th. Tuesday, May 20th Dave and Thomas are attending, 6 to 8 PM. 11 new people, 4 MC’s. Don’t mention embezzlement, ‘coup,’ or talk about OmegaCon pet policy.
• Q3 – Get Edina Library after CONvergence and have the date set for CONvergence.
• Monthly working meetings and Get Involved meetings count for number of meetings attended but do count for hours towards voting rights (exceptions can be made depending on the circumstances of the individual). Working meetings will continue to be held the 4th Thursday of every month, are open to the public, but will not be advertised explicitly.

Programs

• Space Camp – Peter should talk to Dr. Vincent. It’s not for this school year. Space Camp sponsors scholarships – the organization picks the kid. Work with Space Camp to establish the trust.
• In the Schools – Do we want to expand statewide? We are open to the idea but it would start next year and not this year. Maybe not advertise it and do it on an as-needed basis. Dave will approach Erin to see if this feasible. A bus of kids is going to the raptor center.
• CONvergence Field Trip – Waiting to hear from Dr. Vincent and Washington Technology Magnet School. Peter will schedule an appointment to talk to the principal. Thursday morning would be the kids until 4 or 5. We should talk to the concom about what the jobs would be. We pay for pizza, they pay for registration. First is a tour, then there is presentations. Dave will take the other group. Maybe have Dr. Jim and Peter Mayhew, or Bridget and John Kovalic.
• Project Giving – Will need to make a choice for Q3 2008 (Jul./Aug./Sept.)

Room Parties

• Anime Detour Room Party – Lisa Gilbert is hosting. $300 budget. Did we get the Room Party Standards/Guidelines to her group? Peter sent them and she didn’t have any questions/concerns. Matt will secret-shop the party.

Club Updates

• Review language of room party guidelines next month.
• Peter will send out email to clubs mentioning scavenger hunt and Trivia Contest.
• Status of having a once-yearly club head meeting – Tuesday, May 13th – Have the meeting at the office. Send out an email to club heads.
• Crafty Geek – Ginger sent a message to move the meeting to April 13th. Ginger is in hospital currently. We’re happy to have events in Minneapolis if people recommend places.
• Geek Physique – people aren’t sending things out. Have been doing mall walks but that may change to outside.
• Geeks Read – it was a smaller group and people said they didn’t like the book.
• Google Group Numbers:
  Crafty Geek – 63 (was 60)
  MISFITS of Gaming – 28 (was 26)
  Geek Physique – 21 (was 17)
  Geeks Read – 67 (was 64)
  Read Book/See Movie – 45 (was 43)
  MISFITS Announcement List – 174 (was 167)

Staff Appreciation

• Staff Appreciation Party – Heard back from Melissa about rates – Peter will talk to Melissa on Sunday about this.

Merchandise

• Charlotte running merch at trivia? Don’t forget to take hoodies and towels – Dave will pack assorted stuff.

Web Update

• Jody Wurl sent updates for all the local author URL’s. Jodie is working on revising the page to be called “local pros”.
• MISFITS FAQ on CVG Site – We’ll do this via email.

Budget

• Income from concessions is $350 (14 sold so far).
• Thomas has acquired QuickBooks and is in the process of converting.
• We are overbudget on publications (blank business cards and postage from the mailing).
• Iron Artist was an unexpected email – Thomas will send it to everyone.
• Thomas is moving money from the Society to MISFITS to reimburse for retreat.
• In the Schools has only spent about 1,000 out of 6,300 (should spend before October).
• We’ve gotten $2,600 back from Kate so far. Thomas did get a call from the treasurer from Ramsey County. We have three checks deposited so far. Thomas will call them back to clarify.
• Taxes – Thomas will be going over to Thomas Lewis and bring the taxes over. They aren’t due until May but we are ahead of the game.
• Overall Budget Update - 1/31, our balance $43,553.05. $38,783.40. Includes money from 2006.
• We are on direct deposit now. Thomas will continue to follow up on Amazon.
• Pat still needs to add Thomas to the online banking system. Peter will remind her about it.
• Benevolence/condolence fund will be going to Adam’s fund - $200.
• Two capital purchases 1. Printer (should go through CVG) 2. Copier – we don’t need one. If we need copies, then we send to CVG as well.

Revised: 06.17.2008
 

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